Grants

Description

The Short-Term Scientific Mission (STSM) is a networking activity that allows the applicants to receive financial support from COST. It is a grant awarded by the Management Committee to an individual for supporting physical mobility aiming at capacity building and transfer of knowledge through bilateral/multilateral collaborations during a research stay in a different country. STSMs are great opportunities for researchers to share techniques and gain skills that may not be available at their home institution or laboratory.  

 

The STSM grant provides a contribution for travelling, accommodation and subsistence expenses, implementation of the project, delivery of the report to the COST Action MC and overall effort. In line with the approved Work and Budget Plan for the upcoming grant period the amount of the STSM grant candidates can apply for is maximum up to EUR 1 875 per grant based on the request of the applicant and evaluation of the evaluators. It should reflect the duration and location of the STSM. 

 

In the framework of the PEACE Action the STSMs will specifically be used to support YRIs participating in the Next Gen programme. The Next Gen programme is a mentorship program providing workshops, community calls, mentorship by a senior researcher, and a research visit to a host institution. Therefore, applications to receive an STSM will only be open to accepted Next Gen participants. 

Next Gen Programme

Given PEACE Action considers STSMs as being part of the Next Gen programme, the leadership will open a single call for applications based upon which participation in the general programme as well as access to the STSM grants are decided. The selection process will therefore be split up in two phases: (1) an open call to participate in the Next Gen programme, and (2) an application for an STSM grant for those accepted in the Next Gen programme. 

1. Open Call Next Gen programme 

The call for applications to participate in the Next Gen programme will be published at the start of each grant period and will ask for: 

• CV (max. 2 pages) highlighting a research background 

• Motivation statement to participate in the Next Gen programme outlining the applicant’s scientific goals and the relevance of participation to their research and the PEACE Action  

• A proposal for a research question to be discussed/worked on during the Next Gen programme (max. 300 words) 

Applicants are encouraged to address the following aspects in their application: 

• CV of the applicant 

• Priority is given to PhD students and early career scholars. 
   

• Motivation 

• How does the applicant’s research fit to the COST Action’s work and its different Working Groups (WGs)? 

• How does the work contribute to societal impact? 

 

• Expected Outcomes 

• Which WGs of the Peace Action might benefit from the results of the research proposal? 

• What are the expected outputs of the Next Gen programme (e.g., publications, datasets, new knowledge)? 
   

• Relevance to the Action Theme  

• How does the applicant want to contribute to the scientific objectives of the Peace Action? 

• Is there a clear connection to the broader goals of the Peace Action? 

 

For more information about the Next Gen programme and how to apply, please check the Action’s dedicated webpage at https://www.peaceresearchnetwork.eu/join  

Application and Approval

Throughout the lifetime of the Next Gen programme, participants can apply for an STSM grant to organize a research visit. To ensure participating YRIs develop a strong plan for their STSM an extra step will be built into the programme where the YRIs have to support their grant application with a detailed workplan and budget justification as foreseen in the grant awarding procedures as approved by the Management Committee. Applicants must have an active profile on the e-COST platform to send an application.  

Step-by-Step Instructions 

• Secure an Invitation/Agreement Letter 

Obtain a signed invitation or agreement letter from the host institution prior to submitting the application. 

• Complete the Online Application 

Go to the Grant Applications section on the e-COST platform, select the appropriate grant type and fill out the application form. Prepare and Upload the Required Documents. 

 

Participants are expected to apply for an STSM grant by providing the following documentation via the e-COST platform: 

1. Grant Application Form including details on: 

• The goals of the STSM 

• The planned activities (workplan) 

• Expected outcomes and how they contribute to the scientific objectives of the grant period 

 

1. Invitation/Agreement Letter: A signed letter from a researcher affiliated with the host institution. 

 

1. Budget Request and Justification: A brief explanation (max. half page) of the expected costs for travel, accommodation, and daily allowance. Mention any additional financial support if available. 

 

STSM Approval 

Once an STSM application is submitted, the Grant Awarding Coordinator will review it within three weeks to ensure all required information is complete and accurate. The evaluation will then be carried out in collaboration with the COST Action Selection Committee consisting of Grant Awarding Coordinator, Action Chair, Young Researchers and Innovators Coordinator and Grant Holder Manager. If the application is successful, the awarded applicants will receive a Grant Letter generated by the e-COST system, coordinated by the Grant Holder Manager. The Grant Letter outlines the rights and responsibilities of both the grantee and the Grant Holder. 

During and After your STSM

Make sure to document your activities thoroughly during the STSM. Retain all receipts related to your expenses for reporting purposes following the STSM period. 

After Completing Your STSM

Reminders to Submit the Report: The grantee will receive automated reminders to upload the report: 

• 1 day after the end of the Grant Period 

• 10 days after the end of the Grant Period 

Submission Deadline: The report must be submitted: 

• Within 30 days from the end of the activity, 

• Within 15 days from the end of the Grant Period, or 

• Within a shorter timeframe if requested by the Grant Holder or Grant Awarding Coordinator to meet reporting deadlines. 

An e-notification will be sent to the grantee via e-COST, with the Grant Holder Manager and Grant Awarding Coordinator copied. 

 Required Supporting Documents: 

The report must include: 

• A summary for the Action Management Committee detailing the work carried out, key achievements, and any planned follow-up activities. 

• Information on any anticipated publications or articles resulting from the STSM (if applicable). 

• Confirmation from the host researcher verifying the successful completion of the STSM. 

• The STSM report template can be downloaded from the e-COST platform, where the completed report must also be submitted: STSM-report-template.docx 

Please note: Failure to submit the report within 30 days will result in the cancellation of the grant. 

The grant payment will be processed after the Grant Holder Manager approves the report. 

Please refer to COST’s visual identity page for COST’s branding requirements on materials produced with under the financing of COST (publications, dissemination materials…).

Evaluation Criteria for STSM Applications

Special consideration will be given to applications that support COST policies, particularly those promoting gender balance and geographical inclusiveness. 

	Criteria	Max Points/Status
a) Preliminary Check	Application is complete and meets all formal requirements	Pass / No Pass
	The applicant has not received a grant in previous years of the Action (priority given to new applicants)	Pass / No Pass
b) Evaluation of Application	Quality and clarity of the STSM proposal including methodological feasibility, compliance with the focus areas of the Action (at least with one area), relevance to network goals and level of innovation and significance for impact	60 points
	Scientific networking and integration within the host institution	40 points
	Minimum score required for approval	75 points

 

Elaboration of the Evaluation Criteria  

Applicants are encouraged to address the following aspects in their application: 

 

1. Quality of the STSM Proposal (60 points) 

• Work Plan & Schedule 

• Is the work plan clearly defined and feasible? 

• Is the timeline realistic? 

• Expected Outcomes 

• Which Working Groups (WGs) of the Peace Action might benefit from the results of the research proposal? 

• Does the STSM target specific scientific objectives of the Action? 

• What are the expected outputs (e.g., publications, datasets, new knowledge)? 

• Relevance to the Action Theme  

• How does the STSM contribute to the scientific objectives of the Peace Action? 

• Is there a clear connection to the broader goals of the Peace Action? 

• Financial Plan 

• Is the budget reasonable?  

• Are travel costs justified and aligned with the scope of the STSM? 

 

2. Scientific Networking & Integration (40 points) 

• What support is provided by the host institution? 

• Could the proposed work be done without researcher mobility? 

• Will the STSM foster new collaborations or knowledge exchange between the home and host institutions? 

Description

YRI Conference grants fund a presentation (poster/oral presentation) of their own work by a Young Researcher and Innovator (YRI) in a high-level conference fully organized by a third party, i.e. not organized nor co-organized by the COST Action.  

 

YRI Conference grant:  

• Serves COST Excellence and Inclusiveness Policy;  

• Supports Young Researchers and Innovators to establish a strong network and increase their visibility in the research community through sharing their work and to gain knowledge;   

• Can contribute to increasing visibility of the Action.  

 

YRI Conference grants benefit to:  

• YRI Conference Grantee: receives support for attending and presenting their own work within the scope of the Action (poster/oral presentation) in a conference and can establish new contacts for future collaborations. 

 

The YRI grant provides a contribution for travelling, accommodation and subsistence expenses, registration fee, with maximum amount up to EUR 2.500,00 per grant for face-to-face conferences or EUR 500.00 for online conferences. It should reflect the duration and location of the conference and the actual conference fee. Applicants to Conference Grants shall not apply to different types of conference grants in the same grant period.  

Application Procedure and Approval

To apply for a grant, follow these steps on the e-COST platform: 

 

Fill out the Application page in e-COST: 

• Title of presentation 

• Conference details: title, dates (must fall within the current Grant Period), and location (country) 

• Requested budget 

• Attendance type: in-person or online 

 

 

Upload Required Supporting Documents to e-COST: 

• Application Form 

Template can be found here  

• Describe the relevance of the conference to the COST Action 

• Explain motivation and the potential impact on applicant’s career 

• Please mention which one (or more) of the five working groups of PEACE Action the application is in line with. 

• Abstract 

• A copy of the abstract for the accepted poster or oral presentation 

• Acceptance/Invitation Letter 

• From the conference organizers confirming applicant’s participation 

• Budget Request and Justification:  

A brief explanation (max. half page) of the expected costs for travel, accommodation, and daily allowance. Mention any additional financial support if available. 

• Short CV (maximum 1 page) 

 

Submit Application 

Once all documents are uploaded, the application can be submitted. The status will change from “Draft” to “Submitted.” If needed, the application may be revised before it is officially approved. 

 

YRI Grant Approval 

Once the YRI Grant application is submitted, the Grant Awarding Coordinator will review it within three weeks to ensure all required information is complete and accurate. The evaluation will then be carried out in collaboration with the COST Action Selection Committee consisting of Grant Awarding Coordinator, Action Chair and Grant Holder Manager. The relevant working group (co-)leaders will be invited to co-evaluate the application with the permanent selection committee. If the application is successful, a Grant Letter generated by the e-COST system will be sent to the grantee, coordinated by the Grant Holder Manager. The Grant Letter outlines the rights and responsibilities of both the grantee and the Grant Holder. 

Post-Conference Reporting Process

Reminders to Submit the Report: The grantee will receive automated reminders to upload the report: 

• 1 day after the end of the Grant Period 

• 10 days after the end of the Grant Period 

 

Submission Deadline: The report must be submitted: 

• Within 30 days from the end of the activity, 

• Within 15 days from the end of the Grant Period, or 

• Within a shorter timeframe if requested by the Grant Holder or Grant Awarding Coordinator to meet reporting deadlines. 

 

An e-notification will be sent to the grantee via e-COST, with the Grant Holder Manager and Grant Awarding Coordinator copied. 

 

Required Supporting Documents: The following documents must be uploaded along with the report: 

• Completed report template 

• Conference programme or book of abstracts/proceedings showing the poster/oral presentation 

• Copy of the poster/oral presentation delivered (according to the COST Identity Guidelines) 

 

Once the report is submitted, the application status will update from “Grant Letter Sent” to “Report Submitted.” 

 

Review and Approval Process: Upon submission, the Grant Awarding Coordinator, Action Chair, and Vice Chair will be notified. They must verify the report's validity and content.  

Following the review process agreed upon by the Management Committee (MC), the Grant Holder Manager will record the approval or rejection on behalf of the MC and start processing the payment of the grant. 

 

Final Notification: Once the payment is processed, an e-notification will be sent to the grantee, with a copy to the Grant Holder Manager. 

Evaluation Criteria for YRI Applications

Special consideration will be given to applications that support COST policies, particularly those promoting gender balance and geographical inclusiveness. 

Criteria	Description	Max Points / Status
Preliminary Check	All required fields and documents are provided in the application	Pass / No pass
	The applicant has not received a grant in previous years of Action (priority given to new applicants)	Pass / No pass
Relevance to Peace Action	A clear explanation of how the conference and presentation relate to Peace Action.	15 points
Motivation and Career Impact	Clarity and depth of explanation regarding how participation in the conference aligns with research goals, contributes to professional development, and supports the objectives of the COST Action	35 points
Quality of Abstract and Presentation	Abstract is well-written demonstrating strong methodological and theoretical grounds, and the presentation is relevant, original, and aligned with the Action.	35 points
Contributions to Peace Action	Demonstrates how participation enhances visibility of Peace Action.	15 points
	Minimum required for approval	75 points

Elaboration of Criteria  

1. Relevance to Peace Action (15 pts) 

• Clear and specific link between the applicant’s work and the Peace Action objectives. 

• Points are deducted for vague or generic connections. 

1. Motivation and Career Impact (35 pts) 

• Strong elaboration on how the grant supports career development and networking. 

• Points are deducted for weak or unclear motivation. 

1. Quality of Abstract and Presentation (35 pts) 

• Abstract is scientifically sound, well-structured, and relevant. 

• Presentation (poster/oral) is aligned with the Action’s scope, goals and objectives. 

• Points are deducted if the applicant fails to present sound scientific and detailed approach in their abstract. 

1. Contribution to COST Visibility (15 pts) 

• The applicant explains how their participation promotes the Action. 

• Points are deducted if this is not well addressed. 

 

Description

ITCG grant funds an oral presentation of their own work within the scope of the Action by an Action Participant affiliated to a legal entity located in an Inclusiveness Target Country / Near Neighbour Country in a high-level conference fully organized by a third party, i.e. not organized nor co-organized by the COST Action.  

 

ITCG Conference grant:  

• Serves COST Excellence and Inclusiveness Policy;  

• Supports Action Participant affiliated to a legal entity located in an Inclusiveness Target Countries/ Near Neighbour Countries to establish a strong network and increase their visibility in the research community through sharing their work and to gain knowledge;  

• Can contribute to increasing visibility of the Action. 

 

ITC Conference grant benefits to:  

• ITCG Grantee: receives support for attending and presenting their own work within the scope of the Action (oral presentation) in a conference and can establish new contacts for future collaborations. 

 

The ITC Conference grant provides a contribution for travelling, accommodation and subsistence expenses, registration fee and overall effort with a maximum of up to EUR 2 500,00 per grant for face-to-face conferences or EUR 500.00 for online conferences. It is based on the proposal of the evaluators and should reflect the duration and location of the Conference and the actual conference fee. Applicants to Conference Grants shall not apply to different types of conference grants during each grant period. 

Application Procedure

To apply for a grant, follow these steps on the e-COST platform: 

 

To be filled out on the application page in e-COST: 

• Accepted contribution details 

• Conference details: title, dates (must fall within the current Grant Period), and location (country) 

• Requested budget 

• Attendance type: in-person or online 

 

Upload the Required Supporting Documents to e-COST: 

• Application Form 

Template can be found here  

• Conference Details  

• Accepted contribution details  

• Relevance of the Conference topic to the Action  

• Motivation and expected impact 

• Please mention which one (or more) of the five working groups of PEACE Action the application is in line with. 

• Abstract: A copy of the abstract for the accepted poster or oral presentation 

• Acceptance/Invitation Letter from the conference organizers confirming applicant’s participation 

• Budget Request and Justification: A brief explanation (max. half page) of the expected costs for travel, accommodation, and daily allowance. Mention any additional financial support if available. 

• Short CV (maximum 1 page) 

 

Submit Application 

Once all documents are uploaded, the application can be submitted. The status will change from “Draft” to “Submitted.” If needed, the application may be revised before it is officially approved. 

 

Evaluation and Selection Process

Special consideration will be given to applications that support COST policies, particularly those promoting gender balance and geographical inclusiveness. 

Criteria	Description	Max Points / Status
Preliminary Check	All required fields and documents are provided in the application	Pass / No pass
	The applicant has not received a grant in previous years of Action (priority given to new applicants)	Pass / No pass
Relevance to Peace Action	A clear explanation of how the conference and presentation relate to Peace Action.	15 points
Motivation and Career Impact	Clarity and depth of explanation regarding how participation in the conference aligns with research goals, contributes to professional development, and supports the objectives of the COST Action	35 points
Quality of Abstract and Presentation	Abstract is well-written demonstrating strong methodological and theoretical grounds, and the presentation is relevant, original, and aligned with the Action.	35 points
Contribution to COST Visibility	Demonstrates how participation enhances visibility of Peace Action.	15 points
	Minimum score required for approval	75 points

 Elaboration of Criteria 

1. Relevance to Peace Action (15 pts) 

• Clear and specific link between the applicant’s work and the Peace Action objectives. 

• Points are deducted for vague or generic connections. 

1. Motivation and Career Impact (35 pts) 

• Strong elaboration on how the grant supports career development and networking. 

• Points are deducted for weak or unclear motivation. 

1. Quality of Abstract and Presentation (35 pts) 

• Abstract is scientifically sound, well-structured, and relevant. 

• Presentation (poster/oral) is aligned with the Action’s scope, goals and objectives. 

• Points are deducted if the applicant fails to present sound scientific and detailed approach in their abstract. 

1. Contribution to COST Visibility (15 pts) 

• The applicant explains how their participation promotes the Action. 

• Points are deducted if this is not well addressed. 

Description

Dissemination Conference grants fund an oral presentation by an Action Participant of the work of the Action in a high-level conference fully organized by a third party, i.e. not organized nor co-organized by the COST Action.  

Dissemination Conference grant:  

• Significantly increases visibility of the Action in the research community, and can contribute to increasing visibility of the presenter;  

• Attracts additional participants and stakeholders and disseminates Action results to relevant end-users at high profile conferences in the field on a topic relevant to the Action.  

Dissemination Conference grant benefits to:  

• Dissemination Conference Grantee: receives support for attending and delivering an oral presentation of the Action, their activities, and results at a conference and for developing new contacts and potential future collaborations;  

• COST Action: receives increased visibility and awareness, new contacts with potential stakeholders. 

The Dissemination Conference Grant provides a contribution for travelling, accommodation and subsistence expenses, registration fee and overall effort. Up to EUR 2 500,00 per grant for face-to-face conferences or EUR 500.00 for online conferences can be dedicated to the grantee. It should reflect the duration and location of the Conference and the actual conference fee. Applicants to Conference Grants shall not apply to different types of conference grants in the period.  

Application Procedure for the Dissemination Grant

To apply for a grant, follow these steps on the e-COST platform: 

 

To be filled in e-COST:  

• Title of the presentation  

• Conference title, date (within the active Grant Period, i.e.no overlap across two consecutive Grant Periods) and venue;  

• Budget requested;  

• Attendance Type (face to face or online)  

 

To be uploaded to e-COST:  

• Application form (template available on e-COST) describing: Alignment with the Science Communication Plan adopted by the COST Action and Expected impact to the COST Action.  

• Copy of the abstract of the accepted oral presentation focused on promoting the scientific achievements and activities being performed by the COST Action;  

• Acceptance (or invitation) letter from the conference organisers;  

• Budget justification 

A half-page breakdown of the expected costs (travel, accommodation, daily allowance), including any additional financial support. 

• Short CV (maximum 1 page) 

 

Submit Application 

Once all documents are uploaded, the application can be submitted. The status will change from “Draft” to “Submitted.” If needed, the application may be revised before it is officially approved. 

 

Dissemination Conference Grant Approval

 

Once the Dissemination Conference Grant application is submitted, the Grant Awarding Coordinator will review it within three weeks to ensure all required information is complete and accurate. The evaluation will then be carried out in collaboration with the COST Action Selection Committee consisting of Grant Awarding Coordinator, Action Chair and Grant Holder Manager. The relevant working group (co-)leaders will be invited to co-evaluate the application with the permanent selection committee. If the application is successful, a Grant Letter generated by the e-COST system will be sent to the grantee, coordinated by the Grant Holder Manager. The Grant Letter outlines the rights and responsibilities of both the grantee and the Grant Holder. 

 

Post-Conference Reporting Process

 

Reminders to Submit the Report: The grantee will receive automated reminders to upload the report: 

• 1 day after the end of the Grant Period 

• 10 days after the end of the Grant Period 

Submission Deadline: The report must be submitted: 

• Within 30 days from the end of the activity, 

• Within 15 days from the end of the Grant Period, or 

• Within a shorter timeframe if requested by the Grant Holder or Grant Awarding Coordinator to meet reporting deadlines. 

An e-notification will be sent to the grantee via e-COST, with the Grant Holder Manager and Grant Awarding Coordinator copied. 

Required Supporting Documents:  

• Report to the Action MC on the outcome of the presentation, including the establishment of new contacts for future collaborations,  

• The certificate of attendance,  

• The programme of the conference or book of abstracts / proceedings indicating the oral presentation of the grantee,  

• Copy of the given oral presentation,  

Please note: Failure to submit the report within 30 days will result in the cancellation of the grant. 

The grant payment will be processed after the Grant Holder Manager approves both the  scientific report and the submitted expense documentation. 

Evaluation Criteria for Dissemination Conference Applications

Special consideration will be given to applications that support COST policies, particularly those promoting gender balance and geographical inclusiveness. 

Criteria	Description	Max Points / Status
Preliminary Check	All required fields and documents are provided in the application	Pass / No pass
	The applicant has not received a grant in previous years of Action (priority given to new applicants)	Pass / No pass
Relevance to Peace Action and Visibility	Clear explanation of how the conference and presentation relate to the Peace Action and its dissemination demonstrating how the participation enhances visibility of the Peace Action.  clear explanation of how the conference and presentation relate to Peace Action.	25 points
Impact on Attracting Additional Participants and Stakeholders	The application shows strong potential for attracting additional participants and stakeholders for the Action	25 points
Quality of Abstract and Presentation	Abstract is well-written, and the presentation is relevant, original, and aligned with the Action.	25 points
Conference Quallity	Considers the quality and scientific excellence of the conference	25 points
	Minimum score required for approval	75 points

Elaboration of Criteria  

• Relevance to Peace Action and Visibility (Pts 25) 

Evaluates how effectively the applicant’s participation and presentation promote the goals, themes, and visibility of the Peace Action, including dissemination to relevant audiences, research networks and stakeholders. 

• Impact on Attracting Additional Participants and Stakeholders (Pts 25) 

The application outlines a clear and effective strategy for engaging new participants and stakeholders. It identifies relevant target groups and proposes how the given conference can draw the attention of the kind of participants the Action is aiming to attract. The involvement of new actors is shown to strengthen the Action’s relevance, sustainability, and long-term impact. 

• Quality of Abstract and Presentation (Pts 25) 

Reviews the clarity, originality, and methodological strength of the abstract, and the relevance and impact of the presentation in relation to the Peace Action’s mission, goals and objectives. 

• Conference Quality (Pts 25) 

Considers the academic reputation, thematic relevance, and scientific rigor of the conference 

Description

As indicated above throughout this guide, the evaluation of applications for grant types will be conducted primarily in cooperation with the Grant Awarding Coordinator (GAC), the Action Chair, and the Grant Holder Manager (GHM). In the initial stage of application evaluation, the GAC reviews the application and supporting documents, ensures all documents are submitted accordingly, and evaluates the application based on the evaluation guidelines and eligibility requirements. The detailed evaluation, along with all comments, is sent to the Action Chair, who reviews the application and the evaluation report, sending comments back to the GAC for either discussion or pre-approval. Once pre-approval is granted or any decision is made, the GHM receives the notification for final approval and sends the grant letter. 

 

If, upon evaluation, the committee finds the application successful but the budget unrealistic, applicants may be asked to adjust it to a more feasible amount that complies with the COST compensation criteria. 

Reporting of the Grant Application

The reporting of the grant application is done in accordance with the Grant Awarding user guide provided by COST.  

The deadline to submit the grant report is 30 days from the end of the activity, within 15 days from the end date of the Grant Period or within a shorter timeframe as per Grant Holder/Grant Awarding Coordinator’s request to meet reporting deadlines.  

 

The grantee receives an e-notification to submit the report and other supporting documents on e-COST. The grantee must download the report template applicable to each grant type, complete it, upload it along with other required supporting documents and submit it in e-COST. For each type of grant different supporting documents are required and the grantee must follow the instructions provided by the COST per grant type (page 24).  

 

Once the report is submitted and the supporting documents are uploaded, the status of the application changes from “Grant letter sent” to “Report submitted”. 

 

Following, the Grant Awarding Coordinator is notified when the grantee submitted the report and must verify the validity and content of the report and other supporting documents. Upon careful review of the report, in consultation with the Action Chair and the GH Manager, the GAC either approves or rejects the submission.  

 

If the Grant Awarding Coordinator approves the report, the application status changes to Report Approved and the GH Manager is notified that the grant can be paid.  

 

Once approved, the GH Manager can review the validity of the supporting documents and record the grant payment. If needed, the GH Manager can send back the grant to the applicant via the ‘Reject report’ option. If rejected, a justification is required and its content will be included in the e-notification sent to the applicant, who is asked to revise the supporting documents and re-submit. In this case, the status of the application goes back to “Grant letter sent”.  

 

The grantee will be able to delete any incorrect or incomplete files submitted at the reporting stage, however other application information such as the grant dates or grant amount, cannot be modified at this stage. If changes to the grant application are required, the GH Manager can “Cancel” the grant. If cancelled, a justification is required and its content will be included in the e-notification sent to the applicant. The status of the application goes back to ‘Draft’.  

 

If needed, the applicant can edit the grant application information, delete and/or upload new files and re-start the process by submitting the application for approval to the Grant Awarding Coordinator.  

Once the Grant Holder financial and accounting department has processed the grant transfer, the Grant Holder Manager can access the Grants page, where grant payments can be recorded. Once the payment is recorded, the applicant will be notified of the bank transfer, and a copy of the notification will be sent to the Grant Holder Manager.  

Application Timelines

Applications for conference grants are accepted on a rolling basis. 

Applications for STSM grants are dependent on the Next Gen programme and are awarded 1x/year. Applicants must consider the deadlines of the Next Gen programme when applying for STMSs.